Role Overview — Kingston Management Consultants F.Z.C. (KMC) is seeking an organized and proactive Purchase Executive to manage purchasing activities and support efficient procurement operations. The role involves coordinating with suppliers, sourcing products and services, comparing quotations, processing purchase orders, monitoring deliveries, and maintaining accurate procurement records. The ideal candidate should have strong negotiation and communication skills, attention to detail, and the ability to manage multiple purchasing requirements efficiently.

Procurement & Purchasing — Manage day-to-day purchasing activities according to company requirements. Source products, materials, and services from suitable suppliers. Review purchase requirements and coordinate timely procurement. Ensure purchases are aligned with approved specifications and budgets.

Supplier Coordination — Identify and communicate with existing and potential suppliers. Request quotations and gather relevant product and pricing information. Compare supplier offers based on price, quality, availability, and delivery timelines. Maintain professional relationships with suppliers and vendors.

Purchase Orders — Prepare and process purchase orders accurately. Verify quantities, specifications, prices, and delivery details before confirming orders. Track purchase orders from placement through final delivery. Maintain organized records of purchasing transactions.

Quotation & Cost Management — Obtain competitive quotations for required products and services. Negotiate pricing, payment terms, delivery schedules, and other commercial conditions where appropriate. Monitor purchasing costs and identify opportunities for cost efficiency. Maintain updated supplier pricing and quotation records.

Delivery & Order Tracking — Follow up with suppliers regarding order status and expected delivery dates. Coordinate with relevant departments to ensure goods are received as required. Address delays, shortages, incorrect deliveries, or other purchasing issues. Maintain accurate records of pending and completed orders.

Inventory & Stock Coordination — Coordinate with warehouse and operational teams regarding stock requirements. Monitor purchasing needs based on inventory levels and business requirements. Help prevent shortages by ensuring required materials are ordered on time. Support accurate documentation of received goods.

Documentation & Records — Maintain purchase orders, quotations, invoices, delivery notes, supplier records, and related documents. Ensure procurement documentation is complete, accurate, and properly organized. Assist finance teams with invoice verification and purchasing documentation. Prepare purchasing reports and updates when required.

Internal Coordination — Work closely with finance, administration, operations, warehouse, and management teams. Clarify purchasing requirements and ensure orders meet internal specifications. Communicate procurement updates and potential delays to relevant stakeholders. Support smooth coordination between suppliers and internal departments.

Quality & Compliance — Ensure purchased products and services meet approved specifications and quality expectations. Follow company procurement procedures and approval processes. Maintain confidentiality regarding supplier pricing, contracts, and commercial information. Identify and report purchasing discrepancies or supplier-related concerns.

How to Apply:

Interested candidates can submit their updated CV to careers@kmc-me.com with “Purchase Executive – Dubai” as the email subject line. Candidates should highlight relevant purchasing, procurement, supplier coordination, quotation management, negotiation, purchase order, and delivery-tracking experience. Please ensure the CV contains accurate contact details and clearly presents relevant professional experience and responsibilities.

About the Company:

Kingston Management Consultants F.Z.C. (KMC) operates in the professional consulting and business services sector. The Purchase Executive will support efficient procurement activities by coordinating suppliers, managing purchasing documentation, and ensuring business requirements are fulfilled in a timely and organized manner.