Supporting executive leadership within technical operations requires an administrative professional who combines sharp organizational skills with smooth daily coordination. Managing executive schedules, official documentation, and inter-departmental communication demands clear attention to detail and reliable secretarial support. Inspirations GCC is recruiting on behalf of a key commercial client operating in the technical domain to appoint an Executive Secretary in Dubai. This position is ideal for an organized administrative coordinator with one to two years of UAE secretarial experience who excels at office management, schedule coordination, and executive communication.

The primary responsibilities of this position involve delivering secretarial support to executive management while managing daily technical office operations. Daily activities include managing executive calendars, organizing internal and external meetings, preparing meeting agendas, and recording formal meeting minutes. The Executive Secretary will handle incoming administrative correspondence, compile routine progress reports, coordinate travel arrangements, manage physical and digital filing systems, and screen phone calls and emails. Additionally, the role involves liaising between technical department heads, handling incoming documentation submittals, maintaining office supplies, and ensuring the efficient administrative execution of daily office workflows.

Candidates applying for this role must demonstrate a minimum of one to two years of experience working as an Executive Secretary or Senior Administrative Assistant within the United Arab Emirates. A solid practical understanding of general office administration, organizational filing, and schedule management is required. Applicants should possess clear verbal and written English communication skills, strong interpersonal capabilities, and high proficiency in standard office software tools, including Microsoft Office applications. Prior experience supporting management within technical, engineering, or industrial organizations is considered an advantage.

The position offers a competitive monthly salary package ranging between AED 3,500 and AED 4,000, alongside standard statutory benefits provided under UAE labor law regulations.

Apply now:
To apply, share your CV to cv@inspirationsgcc.com or WhatsApp: +971 55 890 9996 / 04 348 1027. When submitting an application, specify Job Code "JC2170" in the email subject line or WhatsApp message to ensure proper processing by the recruitment team. Candidates should ensure their resume explicitly highlights qualifying UAE secretarial experience, administrative software capabilities, and current location in Dubai. Feel free to forward this opportunity to anyone in your network who may be a strong fit.

About Us:
Inspirations GCC is a recruitment, manpower supply, and human resources consulting agency headquartered in Dubai, United Arab Emirates. The firm provides talent acquisition, executive search, and staffing solutions across technical, engineering, corporate administrative, commercial, and operational sectors throughout the GCC region.