Role Overview – Molara Contracting Co LLC is hiring a Document Controller with 2 to 3 years of experience (UAE experience preferred) for an immediate joining position in the UAE. This role offers salary in AED depending on experience and is ideal for document management professionals proficient who can maintain, organize, and manage all project and company documents.

Document Management – You will maintain, organize, and manage all project and company documents including technical drawings, specifications, contracts, submittals, RFIs, correspondence, and other documentation. Comprehensive document management ensures information is properly organized and supports project execution.

Document Accessibility – You will ensure all documents are updated, archived, and accessible for team members by maintaining organized filing systems, implementing clear naming conventions, managing document repositories, and ensuring stakeholders can retrieve needed information quickly.

Version Control – You will track document revisions and ensure proper version control by maintaining revision logs, managing document updates, superseding outdated versions, distributing current documents, and preventing use of obsolete information that could cause errors.

Report and Correspondence Preparation – You will assist in preparing reports, contracts, and correspondences by formatting documents, compiling information, proofreading content, ensuring professional presentation, and supporting management and project teams with documentation needs.

Coordination and Approvals – You will coordinate with project teams, clients, and vendors regarding document submission and approvals by tracking submittal schedules, following up on pending approvals, communicating status, and ensuring documentation workflows proceed on schedule.

Compliance Assurance – You will ensure compliance with company policies and UAE regulations regarding documentation by following established procedures, maintaining proper records, implementing quality controls, and supporting audit requirements through organized, compliant documentation practices.

Document Distribution – You will manage document distribution by transmitting documents to appropriate parties, maintaining transmittal records, tracking receipt confirmations, and ensuring stakeholders receive necessary documentation timely.

Filing and Archiving – You will maintain physical and digital filing systems, archive completed project documents, organize records for easy retrieval, and ensure long-term preservation of important company and project documentation.

Experience Requirement – Minimum 2 to 3 years of experience as a Document Controller in UAE projects is required. UAE project experience is preferred as it demonstrates familiarity with local documentation practices, standards, and regulatory requirements.

Document Management Systems Knowledge – Strong knowledge of document management systems and MS Office is required. You should be proficient in using document control software, SharePoint, or similar platforms, along with Word, Excel, and other Office applications.

Language Skills – Good communication skills in English and Hindi are required. Arabic language ability is an advantage that enables communication with Arabic-speaking stakeholders and enhances your value in the UAE construction environment.

How to Apply:

Apply at mohamedismath@molara.co with the subject line "Document Controller Application - [Your Name]". Please highlight your 2 to 3 years of experience as a Document Controller in UAE projects (preferred). Describe your strong knowledge of document management systems and MS Office applications. 

About Company:

Molara Contracting Co LLC is a Group of Companies operating in the UAE construction and contracting sector. The company seeks experienced Document Controllers who can maintain organized, compliant documentation systems that support successful project delivery and company operations.