Role Overview – Armador Maritime is hiring an Executive Assistant for a full-time, on-site position based in Dubai. This position is ideal for highly organized professionals with strong administrative expertise, excellent communication skills, and the ability to manage executive-level support effectively, coordinate complex schedules, handle confidential matters professionally, manage administrative operations, and contribute to executive productivity within a dynamic maritime business environment.

Executive Schedule Management – You will manage the executive's calendar by scheduling meetings, coordinating travel arrangements, and prioritizing commitments based on business importance. You will confirm appointments, send reminders, manage conflicting scheduling requests, and ensure the executive's time is optimized for maximum productivity.

Travel Coordination and Planning – You will arrange all travel logistics including flights, accommodation, ground transportation, and itinerary planning for business trips. You will coordinate visa requirements, travel insurance, and special requests, prepare travel packages, and ensure smooth travel experiences.

Meeting Preparation and Support – You will prepare meeting materials, agendas, and documentation for executive meetings and presentations. You will gather required information, compile briefing documents, arrange conference facilities, and provide on-site support during meetings.

Correspondence and Communication Management – You will draft, edit, and proofread executive correspondence including emails, letters, and memoranda. You will ensure professional communication standards, manage the executive's inbox, and prioritize communications appropriately.

Administrative Operations – You will handle general administrative tasks including organizing files, maintaining databases, processing expense reports, and managing office supplies. You will ensure organized administrative systems and support smooth office operations.

Confidentiality and Information Management – You will handle sensitive and confidential information with absolute discretion and security. You will maintain strict confidentiality regarding business matters, personnel information, and executive communications.

How to Apply:

Send your updated CV to contact@armadormaritime.com. Please highlight your executive assistance experience, specific examples of executives you have supported, your proficiency with relevant administrative and technology systems, your experience with travel coordination and event planning, and any maritime industry exposure. Include a brief cover letter outlining your understanding of executive-level support requirements, your approach to managing confidentiality and discretion, your organizational philosophy, and your interest in joining Armador Maritime as an Executive Assistant. Forward to anyone in your network who may be a strong fit.

About the Company:

Armador Maritime is a leading maritime and shipping company operating in Dubai with a strong commitment to excellence, professionalism, and operational integrity. The company is seeking highly organized and professional administrative professionals who bring proven executive assistance experience, exceptional organizational capabilities, and dedication to supporting senior leadership in achieving strategic objectives and maintaining the highest standards of professional service in the maritime industry.