Role Overview – City Fort Construction is hiring a Document Controller for a full-time, on-site role based in Dubai, UAE. This position is ideal for detail-oriented professionals with strong document management expertise, construction sector knowledge, and the ability to manage project documentation, control document flow, maintain filing systems, and ensure accurate document control within a construction project environment.

Document Management and Control – You will manage and control documents by establishing document control systems and procedures, managing project documentation libraries, controlling document versions and revisions, ensuring document accuracy and completeness, maintaining document registers and logs, tracking document status and approvals, implementing document control protocols, and ensuring organized, accessible project documentation.

Document Receipt and Distribution – You will receive and distribute documents by processing incoming documents (drawings, specifications, contracts, submittals, RFIs, correspondence), logging documents in control systems, assigning document numbers and codes, distributing documents to relevant parties (contractors, consultants, engineers, management), maintaining distribution lists, tracking document circulation, and ensuring timely, accurate document distribution.

Drawing and Design Management – You will manage drawings and designs by receiving and logging architectural, structural, MEP, and engineering drawings, maintaining drawing registers, tracking drawing revisions and supersessions, distributing updated drawings to site teams and contractors, coordinating drawing approvals and reviews, managing as-built drawings, and ensuring current drawings are available to project teams.

Submittal and Technical Document Processing – You will process submittals and technical documents by receiving contractor submittals (shop drawings, material data sheets, method statements, product information), logging submittals in tracking systems, coordinating submittal reviews with consultants and engineers, tracking approval status and comments, distributing approved submittals, managing resubmissions, and ensuring timely submittal processing.

RFI (Request for Information) Management – You will manage RFIs by receiving and logging RFI requests from contractors and project teams, coordinating RFI distribution to consultants and designers for responses, tracking RFI status and turnaround times, following up on pending RFIs, distributing RFI responses, maintaining RFI registers, and ensuring effective RFI communication and resolution.

Transmittal Preparation and Management – You will prepare and manage transmittals by creating document transmittals for outgoing correspondence and documents, preparing transmittal cover sheets, coordinating document delivery, maintaining transmittal records, tracking transmittal acknowledgments, managing electronic and physical transmittals, and ensuring proper document handover documentation.

Filing and Archiving Systems – You will maintain filing and archiving systems by organizing physical and electronic filing systems, categorizing documents by project, discipline, and type, archiving completed project documentation, managing document storage, ensuring easy document retrieval, maintaining organized filing cabinets and digital folders, and implementing efficient archiving procedures.

Version Control and Revision Management – You will control versions and manage revisions by tracking document revisions and updates, maintaining revision histories, ensuring obsolete documents are removed or clearly marked, distributing superseded document notifications, managing document version control, preventing use of outdated documents, and ensuring teams work with current, approved documentation.

Document Approval and Workflow Coordination – You will coordinate document approvals and workflows by routing documents through approval processes, tracking approval status and comments, following up with approvers, coordinating review meetings when needed, managing approval workflows in document control systems, ensuring timely approvals, and facilitating smooth document approval cycles.

Project Correspondence Management – You will manage project correspondence by receiving and logging project letters, emails, and official correspondence, distributing correspondence to relevant stakeholders, maintaining correspondence registers, tracking responses and actions, filing correspondence chronologically, and ensuring complete correspondence records.

Quality Documentation and ISO Compliance – You will manage quality documentation by maintaining quality management system documents, managing ISO documentation when applicable, coordinating quality records and certificates, managing inspection and test records, maintaining NCR (Non-Conformance Report) documentation, and ensuring compliance with quality standards and procedures.

Closeout Documentation and Handover – You will manage closeout documentation by coordinating project closeout document collection, compiling as-built drawings and O&M (Operations and Maintenance) manuals, organizing warranty documentation and certificates, preparing handover documentation packages, coordinating document handover to clients, and ensuring complete project documentation for closeout.

Document Control Software Management – You will manage document control software by using document management systems (Aconex, Procore, Viewpoint, ProjectWise, SharePoint, or similar platforms), entering data accurately, generating reports from systems, maintaining system organization, training users on systems, and ensuring effective use of document control technology.

Scanning and Digitization – You will perform scanning and digitization by scanning physical documents and drawings, converting documents to digital formats, ensuring scan quality and legibility, organizing digital files, managing document digitization projects, maintaining digital archives, and supporting paperless documentation initiatives.

How to Apply:

Send your updated CV to info@cityfort.ae. Please highlight your document controller experience, your construction industry background, your proficiency with document control systems (Aconex, Procore, etc.), your organizational and filing capabilities, any UAE construction project experience, your attention to detail, and your ability to manage complex project documentation effectively. Forward to anyone in your network who may be a strong fit.

About the Company:

City Fort Construction is a construction company in Dubai, UAE, committed to delivering quality construction projects with professional project management and documentation. The company is seeking a detail-oriented, organized Document Controller who brings strong document management expertise, construction industry knowledge, and a commitment to accuracy and efficiency to manage project documentation, control document flow, maintain filing systems, and ensure comprehensive, compliant document control that supports successful project delivery in Dubai's dynamic construction environment.