Role Overview – Scala Staffing is hiring a Remote Bookkeeper exclusively for Philippines-based applicants. This fully remote position with flexible schedule is ideal for experienced bookkeeping professionals with QuickBooks expertise who can handle cleanup projects, provide ongoing monthly bookkeeping, and work independently in a remote setup.

QuickBooks Cleanup and Organization – You will handle 2025 QuickBooks cleanup projects including organizing transactions, categorizing expenses and income, correcting misclassified entries, reconciling accounts to bring them current, fixing discrepancies, cleaning up chart of accounts, removing duplicate entries, organizing historical data, and ensuring QuickBooks files are accurate, organized, and up-to-date.

Transaction Management – You will manage and record financial transactions in QuickBooks including income, expenses, purchases, sales, receipts, and payments. You will ensure accurate transaction categorization, proper coding, complete transaction details, attachment of supporting documents, and maintaining comprehensive transaction records that support financial reporting.

Bank and Account Reconciliation – You will perform bank reconciliations by matching QuickBooks records with bank statements, identify and investigate discrepancies, clear outstanding transactions, adjust reconciliation differences, reconcile credit card accounts, ensure all accounts balance correctly, and maintain accurate reconciliation records.

Monthly Bookkeeping Services – You will provide ongoing monthly bookkeeping services including recording monthly transactions, preparing monthly reports, reconciling accounts monthly, managing accounts payable and receivable, tracking expenses, monitoring cash flow, closing monthly books, and ensuring clients' financial records remain current and accurate.

Financial Reports Preparation – You will prepare financial reports including profit and loss statements, balance sheets, cash flow statements, accounts aging reports, expense reports, and custom reports as requested by clients. You will ensure report accuracy, timely delivery, clear presentation, and provide insights that support client decision-making.

Accounts Payable Management – You will manage accounts payable by entering vendor bills in QuickBooks, tracking payment due dates, scheduling payments, recording payments, managing vendor accounts, reconciling vendor statements, ensuring timely payment processing, and maintaining organized payables records.

Accounts Receivable Management – You will manage accounts receivable including creating and sending customer invoices, tracking payments received, following up on overdue invoices, applying customer payments, managing customer accounts, preparing aging reports, and supporting collections efforts to maintain healthy cash flow.

Chart of Accounts Management – You will manage and optimize chart of accounts structure, create new accounts when needed, merge duplicate accounts, archive unused accounts, ensure logical account organization, maintain consistent account naming, align chart of accounts with business needs, and ensure clean, efficient account structure.

Independent Remote Work – You will work independently in a remote setup, manage your workload autonomously, prioritize tasks effectively, meet deadlines without direct supervision, communicate proactively with clients and team, demonstrate self-motivation and discipline, maintain productivity remotely, and deliver quality work consistently while working from home.

Client Communication and Support – You will communicate with clients regarding bookkeeping matters, respond to inquiries about financial records, provide status updates on cleanup projects, explain financial reports, coordinate on bookkeeping needs, maintain professional client relationships, and ensure clients receive responsive and helpful bookkeeping support.

QuickBooks Expertise – You will demonstrate advanced proficiency in QuickBooks Online and/or QuickBooks Desktop, navigate all QuickBooks features confidently, troubleshoot QuickBooks issues, optimize QuickBooks setup for client needs, train clients on QuickBooks basics when needed, and leverage QuickBooks capabilities to deliver efficient bookkeeping services.

Process Improvement – You will identify opportunities to improve bookkeeping processes, implement best practices, create efficient workflows, develop templates and checklists, streamline transaction recording, optimize account structures, enhance reporting processes, and continuously improve service delivery quality and efficiency.

Compliance and Accuracy – You will ensure bookkeeping compliance with accounting standards and best practices, maintain accuracy in all financial records, follow proper bookkeeping procedures, implement internal controls, verify data accuracy, catch and correct errors, and maintain high standards of financial record-keeping quality.

How to Apply:

Send your application to careers@scalastaffing.com with the subject line "Bookkeeper - JR BK67 - [Your Full Name]" using this exact format. In your application email, you must include your QuickBooks certification or equivalent certificate as this is mandatory, attach your updated resume or CV, mention your bookkeeping experience especially with QuickBooks, describe any cleanup project experience you have, highlight your experience working remotely and independently, confirm you are based in the Philippines, and provide examples of your bookkeeping work or the types of clients you've served.

About us:

Scala Staffing connects talented Philippines-based professionals with remote opportunities. We are seeking a reliable and detail-oriented bookkeeper to provide QuickBooks cleanup and ongoing monthly bookkeeping services to clients, offering fully remote work with flexible scheduling.