Role Overview:

The Deep Seafood Company is seeking a detail-oriented and organized Accounts Receivable Executive to manage and support day-to-day receivables activities and maintain accurate customer account records. The role involves monitoring outstanding balances, processing receipts, reconciling customer accounts, following up on pending payments, and supporting accurate financial reporting. The ideal candidate should have strong attention to detail, good communication skills, and the ability to handle financial information professionally and confidentially.

Accounts Receivable Operations:

• Manage day-to-day accounts receivable activities and maintain accurate customer account records.
• Record customer invoices, receipts, credit notes, and other relevant financial transactions.
• Monitor outstanding balances and ensure receivable records remain updated.
• Review customer accounts for accuracy and completeness.
• Maintain organized documentation supporting receivable transactions.
• Ensure assigned receivables tasks are completed accurately and within required timelines.

Invoicing & Payment Processing:

• Prepare and process customer invoices and related documentation accurately.
• Record incoming customer payments and ensure transactions are properly allocated.
• Verify invoices and supporting documents before processing.
• Maintain accurate records of receipts, credit notes, adjustments, and account transactions.
• Coordinate with relevant departments regarding billing and payment-related information.
• Assist with resolving discrepancies between invoices, payments, and customer accounts.

Collections & Customer Follow-Up:

• Monitor outstanding invoices and follow up with customers regarding pending payments.
• Communicate professionally with customers regarding account balances and payment status.
• Maintain records of collection activities and customer communications.
• Coordinate with internal teams to resolve payment delays or account-related issues.
• Escalate overdue or complex accounts to the appropriate management team when required.
• Support timely collection of outstanding receivables while maintaining professional customer relationships.

Account Reconciliation:

• Reconcile customer accounts and identify discrepancies or unmatched transactions.
• Assist with regular reconciliation of receivable balances and financial records.
• Investigate differences between customer statements and internal accounting records.
• Prepare relevant reconciliation schedules and supporting documentation.
• Ensure customer account balances are accurate and properly maintained.
• Communicate identified discrepancies to the appropriate finance team members for resolution.

Financial Records & Reporting:

• Maintain accurate physical and digital accounts receivable records.
• Prepare routine receivables reports, aging schedules, and account summaries.
• Assist with month-end and periodic closing activities related to receivables.
• Provide accurate financial information and supporting documentation to management.
• Maintain organized records for internal reviews and financial reporting.
• Ensure confidential financial and customer information is handled appropriately.

Internal Coordination & Finance Support:

• Coordinate with sales, finance, operations, and other relevant departments regarding customer accounts.
• Support the resolution of billing, payment, and account-related queries.
• Provide updates on outstanding receivables and collection activities.
• Follow established accounting procedures and internal controls.
• Assist with improving receivables processes and maintaining accurate financial records.
• Contribute to an efficient and well-organized finance function.

How to Apply:

Interested candidates can submit their updated CV to careers@thedeepseafood.com with “Accounts Receivable Executive” as the email subject line. Candidates should highlight their relevant accounts receivable, invoicing, collections, reconciliation, and financial administration experience. Please ensure the CV includes accurate contact details and clearly presents professional experience relevant to the position.

About the Company:

The Deep Seafood Company operates in a professional business environment where accurate financial administration, effective customer account management, and organized receivables processes support day-to-day operations. This Accounts Receivable Executive position provides an opportunity to contribute to invoicing, collections, account reconciliation, financial record management, and overall finance operations.